Supplier Payments

Sending a couple of AP files, three or four Direct Debit files and some adhoc runs to Bacs per month always seemed to take too much time. The payments would be set up and approved online in our accounts system. I would then:

• export the payment file to a network drive
• walk across the office to the ‘Bacs’ PC
• import the file
• double check that the file hadn’t been changed
• print the report, put the report in a folder
• I would then ask my Financial Controller to come over to the PC and authorise the same file that she had just authorised on our accounts system.

We all thought there must be something quicker than this. Since we introduced justBACS we have more time to spend on management reports and other projects. With justBACS I create the file for processing in our accounts system, my FC authorises the file (in the same system) then it’s dropped onto the justBACS server. Payments done.

Tom, Purchase Ledger

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